QuickBooks vs Xero for Small Businesses in 2024: What You Need to Know
In the ever-evolving world of small business accounting, choosing the right software can be a make-or-break decision. Two of the most prominent players in the accounting space are QuickBooks and Xero. As we move through 2024, both platforms continue to innovate, offering features that promise efficiency, compliance, and growth for businesses of all sizes. But which one stands out in 2024?
If you're trying to decide between QuickBooks and Xero, this in-depth comparison covers everything you need to know — from pricing and features to ease of use and customer support. Plus, we’ll help answer the most commonly asked questions about both systems.
Have questions while reading? Call us directly at 877-200-7013 for personalized advice.
1. Overview: QuickBooks and Xero
QuickBooks Overview
QuickBooks, developed by Intuit, has been a leader in accounting software for decades. With multiple products like QuickBooks Online, QuickBooks Desktop, and QuickBooks Self-Employed, it caters to businesses of various sizes and industries.
Xero Overview
Founded in New Zealand in 2006, Xero has grown rapidly to become a favorite among startups, freelancers, and small business owners. Known for its clean user interface and cloud-first approach, Xero positions itself as a modern alternative to traditional accounting tools.
2. Pricing Comparison (2024)
QuickBooks Online Pricing (U.S.)
Simple Start: $30/month
Essentials: $60/month
Plus: $90/month
Advanced: $200/month
Add-ons include payroll, time tracking, and payment processing.
Xero Pricing (U.S.)
Early: $15/month
Growing: $42/month
Established: $78/month
Add-ons include payroll (through Gusto), project tracking, and expense claims.
Winner: Xero tends to be more affordable for basic needs, but QuickBooks offers more robust features at higher tiers.
3. Features & Functionality
Accounting & Bookkeeping
QuickBooks: Double-entry accounting, customizable chart of accounts, real-time bank feeds, journal entries.
Xero: Also offers double-entry accounting, bank reconciliation, and accrual-based reporting.
Invoicing & Payments
QuickBooks: Advanced invoice customization, recurring invoices, progress invoicing, integration with QuickBooks Payments.
Xero: Clean invoice templates, online payment support, automatic reminders.
Payroll
QuickBooks: Native payroll integration (QuickBooks Payroll). Handles taxes, direct deposit, and filings.
Xero: Integrates with Gusto (U.S.) or offers in-house payroll in select countries.
Inventory Management
QuickBooks Plus & Advanced: Built-in inventory tracking.
Xero Established: Inventory management included, but not as advanced.
Time Tracking & Projects
QuickBooks: Time tracking is built-in or available through TSheets (now QuickBooks Time).
Xero: Offers project tracking and integrates with third-party time tracking tools.
Winner: QuickBooks edges ahead for more advanced inventory and payroll options, but Xero is easier to use for basic features.
4. Ease of Use
QuickBooks
Comprehensive but can feel cluttered to new users.
Has a steeper learning curve.
Xero
Intuitive, modern interface.
Easier onboarding for beginners.
Winner: Xero wins for user-friendliness and a smoother learning curve.
5. Integrations & Ecosystem
QuickBooks: Integrates with 750+ apps including Shopify, Stripe, PayPal, Square, Salesforce.
Xero: Offers over 1,000 integrations, including HubSpot, Shopify, Gusto, and more.
Winner: Xero slightly outpaces QuickBooks in available integrations.
6. Mobile App Experience
QuickBooks Mobile
Allows invoice creation, receipt capture, mileage tracking.
Rated 4.7 on Apple App Store.
Xero Mobile
Allows invoicing, bank reconciliation, expense reporting.
Rated 4.6 on Apple App Store.
Winner: It’s a tie — both apps are powerful, well-rated, and constantly updated.
7. Customer Support & Community
QuickBooks Support
Phone, chat, and community forums.
Priority support with Advanced plan.
Xero Support
24/7 email and chat support.
No live phone support in the U.S.
Winner: QuickBooks wins for offering phone support.
8. Security & Data Protection
Both QuickBooks and Xero offer:
Two-factor authentication
Encryption (256-bit SSL)
Secure cloud hosting
Winner: Tie. Both platforms take security seriously.
9. Scalability & Business Size
QuickBooks: Ideal for businesses that plan to scale quickly or need enterprise-level functionality.
Xero: Excellent for small businesses and freelancers with limited accounting needs.
Winner: QuickBooks is more scalable in the long run.
10. Verdict: Which Accounting Software Wins in 2024?
Choose QuickBooks If You:
Want advanced features like payroll, inventory, or job costing.
Need phone support and U.S.-focused services.
Plan to scale to a medium or large business.
Choose Xero If You:
Are a freelancer, solopreneur, or small team.
Prefer a modern interface and lower entry cost.
Value simple bookkeeping and clean reports.
Overall Winner: QuickBooks wins for feature depth and scalability. However, Xero offers unbeatable simplicity and affordability for new businesses.
For help choosing the right version for your business, contact our expert support team at 877-200-7013.
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Frequently Asked Questions (FAQs)
1. Is Xero better than QuickBooks for small businesses?
Yes, Xero is often better for freelancers and small businesses that need simple bookkeeping and clean reporting. It’s affordable and user-friendly.
2. Is QuickBooks more expensive than Xero?
Generally, yes. QuickBooks has higher-priced tiers but also includes more advanced features like payroll and inventory tracking.
3. Does Xero have payroll?
Xero integrates with Gusto in the U.S. for payroll services. It does not offer native payroll in all regions.
4. Can I migrate from QuickBooks to Xero or vice versa?
Yes, both platforms offer migration tools and support. However, the complexity depends on your business size and data volume.
5. Can I use QuickBooks or Xero on mobile?
Yes, both platforms have mobile apps that support invoicing, expense tracking, and reporting.
https://elovebook.com/read-blog/29007
6. Which software is better for accountants?
QuickBooks is more popular with accountants in the U.S. due to its widespread use and in-depth features. Xero, however, is gaining ground.
7. Is my data safe with QuickBooks and Xero?
Yes. Both use advanced encryption and cloud-based storage to protect your data.
8. How do I get started with QuickBooks or Xero?
Call us at 877-200-7013, and we’ll guide you through choosing the right software, setting it up, and migrating your data.
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